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Information for Faculty and Staff

The Libraries have a course reserve system! Log in with your campus user ID (e.g. w012abc) and password to request materials for reserve, upload your own files, see the status of new requests and monitor use data for individual reading assignments.

The system will eventually function inside of Pilot without an additional sign-on. In the meantime, you and your students can also access the sign-on link from the initial home page when you first enter Pilot.

Contact Reserves Staff at (937) 775-3941, if you have questions or need more information.

What Are Course Reserves?

Course Reserves are materials designated by faculty or staff for use by students in a specific course. Students may not place materials on course reserve. Materials may be placed on reserve at the Dunbar Library, and include print materials, AV materials, photocopies of articles, electronic journal articles, other electronic materials (such as audio files) and personal copies.

All short documents and single-sided photocopied materials with clear black print on white paper can be scanned for online access through course reserves from the libraries website.

Online Reserves may be accessed from outside the library 24 hours/day. Other materials may be designated for use only inside the library or to circulate for a limited period of time at the instructor's discretion.

How to Place Print or AV Materials on Reserve

These materials include books, videos, class notes, sample tests, and copies that meet copyright guidelines (see below).

Please deliver materials to be placed on course reserve to the Circulation Desk for processing. Library staff will pull materials already held in our collections. Include a complete citation on the first page of each photocopied document. Fill out the Course Reserve request form, or use the course reserves system to place your request.

Planning Ahead

In order to have material available for the first day of class, you need to plan ahead. Allow 2 weeks of lead time before the beginning of each semester. During the remainder of the semester, processing time is approximately 2 days. Additional time will be needed if an item must be purchased for course reserve.


"Fair use" guidelines permit limited reproduction of copyrighted works for educational and research purposes. A copy is considered within "fair use" guidelines when the portion used is small in relation to the work as a whole, and there is little impact of the use on the potential market for the copyrighted work. The copyright owner may also grant permission for uses beyond "fair use."

For additional information about copyright, please check University Policy 12010.

Information to Share With Your Students:

Questions about procedures for course reserves should be directed to Reserves Staff at (937) 775-3941