Category: Budget

Changes to Library Databases for 2018/19

For the 2018/19 academic year, there have been several changes to the Libraries’ database offerings. After consultation with faculty, the Libraries cancelled the following database subscriptions for financial reasons:

  • Accessible Archives
  • Ageline (available through December 31)
  • Classical Music Library (available through October 31)
  • Compustat Research Insight
  • CQ Researcher (available through January 31, 2019)
  • Data Planet
  • Films on Demand
  • Health and Psychosocial Instruments (available through December 31)
  • IPA Source
  • ITER (available through December 31)
  • L’Annee Philologique
  • Lexis Nexis Academic (Nexis Uni)
  • Philosophers Index
  • Proquest Congressional

To offset the loss of the business and legal content in Lexis Nexis Academic and Proquest Congressional, the Libraries added two new databases, HeinOnline and Mergent Intellect, saving about $25,000.

There have also been some changes in the OhioLINK package of databases. OhioLINK cancelled its subscriptions to:

  • Ancestry Library Edition
  • Science Online
  • Statistical Abstracts of the United States

OhioLINK also added several new resources:

  • Small Business Reference Center (EBSCO)
  • Oxford Research Encyclopedias
  • Very Short Introductions (Oxford)
  • Transparent Language Online

If you have questions about any of these database changes, please contact Karen Wilhoit (; 775-3039) or your subject librarian.

Kanopy Licensing Temporarily Restricted

To accommodate the recent reduction to the University Libraries’ budget, we have had to suspend automatic access to the streaming film content on Kanopy. Access during July and August will be restricted in an effort to preserve as much access to licenses during the academic year as possible. We anticipate that automatic access to content will resume in mid-August but, depending on the rate of use, we might have to suspend automatic access again during the fiscal year.

What is Kanopy?

Kanopy is a large library of streaming videos covering a broad range of subjects in the arts and humanities, social sciences, education, business, film and theatre. It includes documentaries, classic and independent films from major distributors such as PBS, BBC, Criterion, and the Media Education Foundation.

How does it work?

Unlike many personal streaming subscription services, like Netflix, the films in Kanopy are available to license but are not necessarily already owned by the Wright State University Libraries. A license for streaming rights is purchased automatically on the fourth time a film is viewed for more than 30 seconds. Each license costs $150 and lasts for one year.

Budget implications:

With the 20% cut to our materials budget, we have had to cap the amount available for licensing content through Kanopy at $30,000 per fiscal year, or 200 films licensed per year. Once we reach the $30,000 limit, we will be unable to license new content. Films that have existing licenses will continue to be available for the length of their license.

A message will appear indicating when access is limited to existing licenses.

Instructors who would like to show a film for instructional purposes should contact their subject librarian.

How you can help us control costs and maintain access to all Kanopy has to offer:

  • Inquire whether a film already has a license and, if so, what the license expiration date is. The licenses are based on when the purchase was initiated, so each will have a different date. If you plan to use a film for class, particularly at the end of spring semester (i.e., near the end of the fiscal year), make sure the license will still be valid.
  • If you don’t see a film in Kanopy that you would like to show for academic purposes, it is possible that it will be available during the academic year. Contact your subject librarian to determine if access will be available through Kanopy during the academic year.
  • Limit options offered to students for an assignment. Every film that is suggested has the potential to incur another $150 license purchase.
  • If you are previewing films for a class, watch each film or read the transcript in one sitting rather than coming back to it repeatedly. Returning to the same film can trigger a purchase regardless of whether you use it in your class.
  • Please consider alternatives for personal entertainment viewing. We belong to the Search Ohio consortium, which provides access to many public libraries’ collections, including feature film DVDs. If you’d like assistance on how to request items from Search Ohio, please contact the Ask a Librarian service or call the Information Desk directly at 937.775.2925.

Library Materials Budget

Library Materials Budget

The Impact of Inflation:

The University Libraries’ materials budget has not increased since FY 2009. After reductions of 6.6% in FY 2010, 3.5% in FY 2012, and 5% in FY 2018, our budget is being cut by 20% for FY 2019. During that same ten-year period, journal costs have risen on average 5% to 6% per year, and book costs have increased 1% to 2% per year. Simply put, our materials budget has not kept pace with inflation.

The Role of OhioLINK:

Because of our membership in OhioLINK, we have access to far more resources (online journals, e-books, and various databases) than we could ever hope to provide on our own. Because of OhioLINK’s negotiating power, our contribution to OhioLINK resources increases at a slower pace (typically 3% or less per year), but it still represents a significant, and growing, part of our budget. We are projecting OhioLINK expenditures of $1,852,000 for FY 2019.

The Role of Local Purchases:

After our OhioLINK commitments, we will have $1,235,000 to spend on other resources; we plan to allocate that amount as follows:

  • Books: $175,000
  • Streaming Media: $30,000
  • Databases: $325,000-$385,000
  • Journals: $610,000-$670,000
  • Other: $35,000

These allocations represent substantial reductions in all categories, but the two that are of immediate concern are databases and journals. We started the planning with database cancellations because most of the subscriptions renew on July 1. Once we finalize those decisions, we will determine the final dollar target for journal cancellations. To meet the current target of $610,000 to $670,000, we anticipate that we will have to cancel about half of our existing local journal subscriptions. Those decisions need to be complete by September 1, so that subscriptions can be cancelled well in advance of the typical January 1 renewal date.

University Libraries 2017 Annual Report Now Available

The Wright State University Libraries 2017 Annual Report is available for viewing or download from CORE Scholar. We had a challenging, yet productive year and our report highlights the many accomplishments of our dedicated staff. We invite you to take a moment to read more about our instructional support, new services and programs, special events, and Friends of the Libraries organization.

Wright State University Libraries 2017 Annual Report