WSU's records management program provides assistance and guidance for university offices in the proper management of their paper and electronic files. Records Management staff develops records retention schedules for each campus office that identify the different types of records created by the office and how long each type of record needs to be kept. The program also provides information on state and federal record keeping requirements, and what offices need to do to ensure they are in compliance with applicable laws. We provide training workshops and a variety of services to help reduce the amount of time, space and dollars spent by campus offices to manage university records.
The General Records Retention Schedule lists many types of routine, administrative records that are common to university offices. They are generally used for reference purposes and do not have any ongoing fiscal, legal or archival value.
The Records Management Office provides approval for university offices to dispose of university records or transfer them to the University Archives. A Certificate of Records Disposal, approved by the University Records Manager, is required prior to the disposal or transfer of university records listed on Department Records Retention Schedules.
Note: Records listed in the General Records Retention Schedule do not require a Certificate of Records Disposal (CRD), with the exception of Personnel Records.