Fees & Ordering Process

Special Collections and Archives provides reprints or digital copies of our materials for a fee. Reproductions of documents, images, and media formats may be requested pending copyright and donor restrictions on materials.

For images to be used in publications, displays, exhibitions, or other non-personal or non-educational use, we require patrons to complete an Image Use Agreement form. Reproductions used for commercial or for-profit projects are also subject to our Copyright & Use of Materials policy.

Photocopies

For requests of 60 pages or less, the charge is $0.25 per page. For requests of more than 60 pages, the charge is $0.25 per page, plus an additional labor/service fee of $10 per half hour for the time required to complete pages 61+ (with a minimum service fee of $10). This fee structure will also be applied to reference-only scanning of materials (delivered as low resolution PDF files).

There is a minimum $5 postage and handling fee for mailed requests.

Please note, when visiting Special Collections and Archives, researchers have access to a self-serve photocopier which costs 10 cents per copy.

Scanning and Printing

Requests are typically filled within 10 business days. Rush options are available for an additional 50% charge to the original total.

Scanning Setup

Fee: $10 per media type

Prints

Electronic image files

Editing and/or Photography Work

Extensive editing and/or photography work will be completed at a rate of $20 per hour in addition to printing and/or scanning fees.

Bulk Scanning

  1-49 Images Scanned/Printed 50-100 Images Scanned/Printed 101-500 Images Scanned/Printed 501-1000 Images Scanned/Printed 1001 Images & Above Scanned/Printed
Print Discount N/A 20% (discount applied to images 50-100) 30% (discount applied to images 101-500) 40% (discount applied to images 501-1000) 50% (discount applied to images 1001 & above)
High Resolution Electronic File (TIFF - above 300 ppi) $10 per image

$490 + $8 per image over 49

$890 + $7 per image over 100 $3683 + $6 per image over 501 $6677 + $5 per image over 1000
Low Resolution Electronic File (JPEG/PDF - 300 ppi & below) $5 per image $245 + $4 per image over 49 $445 + $3.50 per image over 100 $1841.50 + $3 per image over 501 $3338.50 + $2 per image over 1000
Textual Electronic Document (PDF) 50¢ per page, bulk discount does not apply

Film and Audio Reproduction

Note: Extensive editing work will be completed at a rate of $20 per hour in addition to printing and/or scanning fees.

CD, DVD, Audio Tape: $5

VHS: $25

BETA: $75

Delivery Options

Electronic delivery via email attachment or online download is no additional charge.

Mailed CDs or DVDs are $5 for shipping/handling in addition to the cost of the images each CD/DVD contains.

Credited Use and for Distribution

Still Images/Film

Circulation Fees

Circulation above 500,000 or Broadcast

Uncredited Use and for Distribution

Research Request Fees

General research inquiries and Public Record Requests without an exact citation may be subject to a research fee of $20 per hour, charged in half hour increments, with a minimum of $10. Researchers will also be responsible for additional reproduction and shipping fees.

Placing an Order

To place a research request and/or public records request, please fill out the research request form.

To place a request for image and media reproductions, please contact Special Collections & Archives with the following information: